How To Save Time Every Week, The 5 Things You Need To Do
Learn to Save Time
pro-cras-ti-na-tion |prəˌkrastəˈnāSHən, prō-|
the action of ruining your own life for no apparent reason
Oh yes, the dreaded procrastination. You know that thing that you want to put off until tomorrow. What if I told you that you can stop procrastination for good and it is actually easy to do!
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Not Enough Hours in the Day?
I don’t know about you but, I feel like the days can just get away from you. It can really feel like there are not enough hours in the day to finish everything that we want to finish. That is why I want to talk to you about the 5 things you can do that will save you time.
That’s what I do.
I teach people how to create balance in their life and how to find extra time. In this post, I’m going to share the 5 things you need to do to find extra time. Our lives seem to be getting busier by the day. So that’s why you really need to pay attention and put these strategies into action today.
Saving time seems like a tricky thing but I’m here to tell you that it isn’t tricky at all. It’s all about working smarter not harder. Creating a few new systems into your life will only help you not harm you.
If you are struggling to find the time and create a good balance for yourself then this post is for you. I am talking directly to you. So listen up!
Time Saver #1 – Create Themed Days
Yep, create themed days.
So, what are themed days? These are days that have a common theme to them. For example, I created an errand day. I have 1 day a week that I run all of my errands. Doctor appointments, meetings, grocery shopping, whatever it is, if I leave the house or work, it belongs on my errand day.
Here’s another example, create a scheduling day. This is the day that you schedule your week. You sit down and figure out what needs to be done when.
I set my scheduling day for Sunday so I start off my Monday morning knowing exactly what is in store for the week.
Make sense? I hope so.
This doesn’t just have to go for your personal life ,you can implement this into your professional life too.
The sky’s the limit.
It is all about being creative with your situation. Like I said before, work smarter not harder.
Time Saver #2 – Create Routines
I cannot stress this one enough. Set yourself up with routines!
I have 2 super in-depth blog post that walks you through the beginning, middle, and end of creating a morning routine and creating an evening routine.
For sake of time, I will not dive super deep into these routines however, you can read all about them (I’ve linked them for you below).
Creating routines will help you on so many levels.
Your morning routine will set you up with a refreshed feeling and an amazing start to your day. It will set you up for a super productive day. A morning routine will also provide you with some much-needed “me” time. Which is something that so many of us are lacking in our life, don’t you agree?
Your evening routine will set you up with a clear plan of attack that will allow you to finish so much more than you ever did before. When I created my evening routine, I tripled the number of tasks I completed each evening. While also setting aside prep time for the next day and implementing winding down time so I could sleep better.
If you want to read more about creating routines you can below:
Time Saver #3: Removing Distractions
Removing distractions doesn’t seem like it would save you time but if you really think about it, it totally does. By eliminating all distractions you are able to work on the task at hand without interruptions.
The worst thing is to sit down and start a project just to have the phone ring or someone come up to you and starts talking. You had every intention of getting that project started or completed and you are getting interrupted or distracted by 100 different things. It just won’t happen.
So what can you do?
There are so many things you can do! Here’s my shortlist:
Turn off, silence or do not disturb on your phone
This is a huge distraction. How often to you check to see if you have a notification, a text, an email. These are huge distractions keeping you from finishing what you want or need to finish.
Close unnecessary windows
We are all tempted by having multiple window tabs open. Checking here, checking there. Closing unnecessary windows is going to keep you focused on what you really need to be working on.
Turn off notifications
I get it, email and social media can be fun and overwhelming. However, getting notified every time you receive an email or a comment on a status update is not going to help you with saving time. You are going to be wasting way too much time.
Putting headphones on your head will show people that you are in the middle of something and they will be less likely to interrupt you. The great thing is, you don’t have to be listening to anything for this to work. They will have no idea.
If you are in an office, closing the door will keep people out
If people are walking by and the door is shut, then they will usually keep walking and will not strike up a conversation. If you don’t have an office, set up a do not disturb sign on your cubicle, this will do the same thing. People will see that and will usually respect that you are busy.
When you are working hard sometimes getting up and taking a break will actually save you time. Breaks will save you from making those silly mistakes.
Time Saver #4 – Batching
If you are not batching your tasks and work together then you are wasting tons of time. By batching like items together you are allowing a productive workflow.
You will not be bouncing from one task to the next. By creating a gradual shift from one thing to the next this allows your brain to also gradually shift. Not only will your brain be better off with a smooth transition, you’ll be cutting your prep time down.
If you are batching like items together, there really isn’t much pre-prep time. You can just gradually move from one task to the next.
Time Saver #5 – Create a daily to-do list
Now onto my last time-saving tip, creating a daily to-do list. This is going to save you loads of time because you are going to have a clear plan in place for everything that needs to be done and when.
I use the Todoist app to create my to-do list. In this app, you can schedule tasks, enter due dates, and prioritize them by urgency. I created a pretty in depth post about Todoist, how to set it up and how I’m able to zero out my to-do list every single day. I will link it below if you’d like to know more about that.
On your themed planning day, you will create your weekly schedule. You’ll have a rough draft estimate of what needs to be done each day. However, the night before, during your evening routine, you will have planning time. That is when you will tweak and complete your to-do list.
You will wake up fresh and ready to go because you have a complete plan of what needs to be done. If you’d like to know more about zeroing out your to-do list and what Todoist is all about you can check out this post: TO DO LIST ZERO WITH TODOIST: HOW I WAS ABLE TO ACCOMPLISH IT ALL
If you love what you’ve read and want more, you can look into the Balance Framework Pilot Program in the link below.** This post contains affiliate links, which means that if you click on one of the product links, I’ll receive compensation.
** This post contains affiliate links, which means that if you click on one of the product links, I’ll receive compensation.
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