“Time is what we want most, but what we spend worst.” – William Penn
Importance of Time Management
Do you ever feel like there is never enough time in the day?
You’re not alone.
Despite the fact, that time is perhaps the most sought-after resource available for our use, most of us are dreadful at spending it wisely. Myself included.
There is a lot of time wasted each day, which can be put to better uses. Wouldn’t you agree?
But what if there are changes we can make, which will effectively increase the time we have at our disposal every day?
RELATED POST: Staying Focused In A Digital World
Today’s post, I will share time management hacks that will allow us to use our time wisely so that we can make time for things that really matter and are valuable to us.
Time Management Hacks
Here are the 10 time-management hacks that keep me sane.
Before we can manage our time, we first need to be clear about what we want to achieve. The reason so many get their work done faster is because they are absolutely clear about their goals and what they want to achieve. Not only do they now what they want to achieve, they don’t allow others tasks or people to distract them. The more we understand what our goals are, the more we can stay on task and be productive.
Complete the Most Important Task
Are you a to-do list maker?
I am too.
By having a list each day, I can then prioritize my day. Out of the list, I will pick out 2 or 3 tasks that absolutely have to get done. Those are the ones that I tackle first.
It’s OK If It’s Not Perfect
How many of you are a perfectionist, like me?
Being a perfectionist can be both a strength and a weakness. It can be a weakness for me, because sometimes, I will get stuck on a project until it’s “perfect”.
When I went back to College, I learned the valuable lesson that not everything can be perfect.
As a single mom, I was juggling school. being a mom and working part time. I was so focused and making sure that I was giving a 100% to everything that I literally drained myself. It wasn’t until a good friend of mine reminded me that sometimes when you’re juggling everything at once, something will always fall.
Something did fall. And that’s okay too. It happens.
If Not Me, Then Who?
My dad has often said the popular quote “If not me, then who? If not now, then when?”.
This quote rings true in relation to time management. It has taught me that if I don’t have the time, then who can I delegate it to. If I don’t take action now, then when am I going to do this? If that’s the case, how important is this task if I am not taking action now?
On the other hand, often we procrastinate doing something that has to be done. We put off what we need to do most. Sometimes, it’s out of fear, or just simply lack the motivation to move forward. But the fact is – when will be a good time to take action, is there ever a perfect time? Why not NOW rather than push things to the side and leave it for a later time.
Use a Planner
I have always had a planner for as long as I can remember. I use a planner to schedule my activities, appointments, birthdays, and deadlines. If I need to follow up with a client, I schedule that in too. I find that if I don’t write it down, I will forget to use it.
For example, a few months ago, I met with an employer in my community. At the time, he didn’t have a position available but told me to follow up with him after Thanksgiving. Well, you guessed it, I wrote it down in my planner. The other day, I came across my note to call him up. Boy, was he surprised to see that I remembered to follow up with him! But, if I hadn’t written it down, I would have completely forgotten to make that follow-up phone call.
Have you ever fixated on how much you screwed up on the day before?
The day is done. Sometimes, we need a reminder to breathe, relax, learn to let go. Remind yourself that today is a new day.
Reflect on Today
At the end of the day, especially my work day, I like to look at my to-do list. What went well today? What could I do differently? Any changes?
Always end your day on a positive note and remind yourself that you did the best that you could. Like I noted above, tomorrow is a new day.
Have a Routine
Colin Powell once gave a powerful TED Talk on the importance of instilling structure in children. It is the same with adults. Routine provides a sense of structure and familiarity. Structure is a way of organizing your life so that it makes sense to you. You wake up with a sense of ownership, order, and organization of your life.
I used to think that I was a pro multi-tasker.
Have you noticed that when you do multi-task that nothing really gets done? This is very typical when I am cleaning my house. I start straightening up the living room to prepare for vacuuming. As I am straightening up, I see papers that need to be put away. As I am picking up the papers, I decide to put them in my file folder. Once the file folder is out, well, I might as well, add all my other receipts. But wait, some of those are in my purse, but which purse? And then I find myself searching in each of the purses that I was using this past week. Oh! I found the lipstick that I was looking for the other day.
I’ve learned to stop multi-tasking and focus on the task at hand.
Learn to Say “No”
Learning to say “no” can be hard to do for a lot of people, especially for people-pleasers. I used to be a “yes” person. I took pride in the fact that I could always get everything done and take on a heavier load. What I didn’t realize is that sometimes, you have to say no.
Did you know that learning how to say “no” is a powerful skill?
People pleasing kills production. It can create a guilty inner demon who laughs at you for agreeing to stuff you know is a waste of time. Saying no, when thoughtfully structured, creates new business opportunities, shows you’re in control of the situation, and ensures projects actually see the light of day.
It also makes you feel really good.
Always plan your time well and don’t waste it on useless matters. Be careful not to procrastinate, and do everything in the best way you can, with focus and attention.
~ Rosie xx
What time management tools have helped you become more productive in your field? Share your ideas with others in the comments section below.
Don’t Miss a Thing. Get On The List!
Ready to make a real change?
Then join the ECUROSIE tribe and learn how to how to unleash your inner warrior to get unstuck, overcome fear and gain confidence to make big life changes! Invest in yourself and make it happen.